TERMS AND CONDITIONS OF EXHIBITING AND SPONSORING
“The Organizer” – The event is organized and promoted by CoreLogic®
“The Exhibitor” – Any company or person ordering display space or sponsorship at the event.
THESE ARE THE TERMS AND CONDITIONS OF EXHIBITING THAT GOVERN OUR CONTRACT WITH YOU AS AN EXHIBITOR WHETHER YOUR BOOKING IS BY EMAIL, VERBAL OR ON OUR OFFICIAL BOOKING REQUEST. THEY BIND EACH AND EVERY ONGOING BOOKING AND BOOKING IS DEEMED ACCEPTANCE OF THESE TERMS TO THE EXCLUSION OF ANY OTHERS.
BOOTH APPLICATION AND ASSIGNMENT
Exhibit space is assigned subject to availability. Sponsorship opportunities are installed and assigned at the full discretion of the organizer. The organizer reserves the right at any time to re-arrange the floorplan or installation without reimbursement or compensation.
PAYMENT
Payment is due within seven days of invoice. If you fail to make payment in accordance with these terms and conditions the organizer may cancel your booking without notice.
EXHIBITOR CANCELLATION
No rebate, discount, credit, waiver of fees or refund is available for any cancellation. An exhibitor may transfer their booking to another event with the consent of the organizer, which may result in a fee to be agreed upon by both parties. All transfer requests must be made at least 60 days prior to the event in writing.
CHANGE OF DATE OR VENUE/EVENT CANCELLATION
The organizers reserve the right at any time to change the date and/or venue of the event or to cancel it altogether if they deem it necessary by reason of fire, flood, extreme weather conditions, acts of war or violence, malicious damage, explosion, earthquake, strike, civil disturbances, political unrest, riot, labor dispute, power cuts or any other cause beyond the organizer’s control; or if the organizer for any other reason deems it necessary or advisable. In such cases, the exhibitor waives all claims he might have against the organizer for refunds, damages, or expenses. If the event is cancelled by the organizer for commercial reasons such as lack of support, then all sums paid by the exhibitor for the space will be refunded. The exhibitor agrees that under these circumstances, there will be no further claims against the organizer.
REMOVAL OF EXHIBITS
No exhibit can be dismantled, packed away or removed until the event has terminated. The exhibitor must ensure that all exhibits are removed from the premises by 5.00pm on the last day of the event. Failure to do so may render him liable for all costs incurred in storing and handling any freight or exhibit together with additional site rental costs imposed by the venue and/or their contractors.
BOOTH DESIGN
The event will be open to attendees during the times advertised and the exhibitor must ensure that exhibit space is ready at least one hour prior to the opening of the event. Stands must be fully always staffed. The exhibitor may place promotional material and merchandise only within the booths’ confines. The exhibitor must not alter or tamper with the structure of the venue, including carpets, lights and surrounding areas and must ensure that nails are not used. Failure to conform with this provision will render the exhibitor liable for any damage incurred. The organizer reserves the right to remove any materials or literature considered to be of an obscene or objectionable nature and remove any exhibit it considers to be unsafe. Compensation will not be given. The exhibitor shall make good, indemnify, and hold both the organizer harmless for any damage to the booth structure, booth accessories or the premises by the exhibitor, his agents, contractors or employees.
EQUIPMENT
All stands, fittings, equipment, and materials which the exhibitor proposes to use for the event must be fire-retardant in accordance with the appropriate legislation. The organizers reserve the right to require the exhibitor to remove anything from its stand which is not appropriately certified or which it deems unsuitable, in its absolute discretion. The exhibitor will indemnify the organizer against all actions, costs, claims, and demands in respect of any breach of the provisions of this clause.
BOOTH SHARING
No part or whole of any site may be sublet by the exhibitor without the prior written permission of the organizers.
CANVASSING
Canvassing for orders and the distribution or display of printed materials, except by the exhibitor within the venue building is strictly prohibited except for on or immediately adjacent to their designated stand unless permission has been sought and obtained in writing from the organizers.
DISTURBANCES
The exhibitor must ensure that any sound coming from his booth space is kept to a volume that does not cause any annoyance to other exhibitors. In case of any dispute, the organizer’s decision is final.
HEALTH & SAFETY
Electrical equipment: CoreLogic® has a reasonable expectation that the electrical equipment brought onsite by exhibitors is intrinsically safe and suitable for use. All exhibitors are expected to satisfy this through their own checks (e.g., portable appliance testing, visual inspections) and health and safety precautions where necessary.
CoreLogic® accepts no responsibility for the correct use and installation of such equipment and reserve the right to prevent the use of electrical equipment considered unsafe. Exhibitors are requested not to overload sockets and to have consideration of other exhibitors using the same temporary electricity supply so as not to trigger any electrical fuses.
Mechanical equipment: CoreLogic® has a reasonable expectation that any mechanical equipment brought onsite by exhibitors is intrinsically safe and suitable for use, including fold-out displays, stands, lighting rigs, tables, chairs etc. All exhibitors are expected to satisfy this through their own checks (e.g., visual inspections, testing, training) and health and safety precautions where necessary. CoreLogic® accepts no responsibility for the incorrect use and installation of such equipment and reserve the right to prevent the use of mechanical equipment considered unsafe.
Generic health & safety: CoreLogic® makes best efforts to ensure the health and safety of exhibitors and attendees is protected at its event by undertaking site specific health & safety risk assessments beforehand and working with the venue to make sure fire precautions, facilities and general environment are acceptable. The potential hazards considered include: • slips, trips, and falls (potentially caused by trailing cables, tablecloths and boxes lying untidily on the floor, as well as on poor ground surfaces and stairs); • manual handling of heavy items; • sharps (scissors, knives etc.) used when opening containers; • crushing/trapped fingers in folding tables, chairs and equipment; • scalds (hot liquids, steam) and burns (hot lights); • electric shock from electrical equipment.
Exhibitors are expected to take all reasonable precautions against these common hazards through the considerate use of equipment, careful movement through the exhibition space and by maintaining a tidy display area.
Security: CoreLogic® takes all reasonable steps to ensure the safety and security of people and belongings at their event, by allowing only named attendees, exhibitors, and staff into the Exhibit Hall areas. Exhibitors are however asked to always take precautions for the safety of their personal belongings.
LIMITATION ON LIABILITY
The organizer shall not be liable to the exhibitor for loss of profit, loss of business or depletion of goodwill in each case whether direct, indirect, or consequential, or any claims for consequential compensation whatsoever (howsoever caused) which arise out of or in connection with the event or these terms and conditions.
The organizer’s liability to any exhibitor shall be limited to the amount paid by the exhibitor to the organizers in this event.
The organizer will not be liable for any printing errors appearing in any literature associated with the event.
The organizer shall not be in breach of this agreement, or liable for any failure or delay in performance of any obligations under this agreement arising from or attributable to acts, events, omissions, or accidents beyond their reasonable control. The organizer cannot be held responsible for any third party including, but not limited to venues, performers, promoters, sponsors, exhibitors, artists, and speakers. Nothing in these terms and conditions excludes or limits or seeks to exclude or limit the organizer’s liability for death or personal injury caused by its negligence or for fraud or fraudulent misrepresentation or for any matter which would render this clause unenforceable.